Event Announcement: 12 Media Pitch Templates & Examples (Free)
Free media pitch templates to use with journalists, editors, and influencers.
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- Use the table of contents to select the recipient you want
- Choose the template that best matches your brand tone
- Copy your chosen template into your Prezly pitch
Once you personalize and send your pitch, Prezly will give you real-time information on who has opened and read your email, so you'll know exactly when and who to follow up with.
Here's Jasper with a quick demonstration:
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Start 14-day free trialSubject: [Event Name] happening [Date] – story idea
Hi [First name],
I thought this might be of interest for your beat: [Event Name] is taking place on [Date] in [Location], focusing on [Key theme or hook – e.g. sustainability in fashion, emerging food brands, etc].
It’s bringing together [Notable speakers/performers/attendees] and covers [1–2 lines on what makes it newsworthy].
Happy to share a press pass or more details if you'd like to cover it.
Best,
[Your name]
Subject: Invitation to cover: [Event Name] on [Date]
Dear [First name],
I’m reaching out to share details of an upcoming event that may be of interest: [Event Name], taking place on [Date] at [Location]. The event will focus on [Brief theme or newsworthy angle], featuring [Key speakers/participants].
If you're considering coverage or would like to attend, I’d be happy to provide additional information or coordinate a press pass.
Kind regards,
[Your name]
Subject: Story idea – [Event Name] happening [Date]
Hi [First name],
Just a quick note in case you’re covering [beat or topic] – [Event Name] is happening [Date] in [Location] and might be worth checking out. It’ll feature [Notable names or activities], and the angle on [theme] could be a good fit.
Let me know if you want more info or a press pass.
Best,
[Your name]
Subject: Event tip: [Event Name] – potential story
Hi [First name],
I wanted to flag an upcoming event that might be a fit for your section: [Event Name], taking place on [Date] in [Location]. It offers a fresh angle on [Theme or topic], featuring [Notable names or trends].
Let me know if you'd like images, press materials, or to arrange a briefing.
Best,
[Your name]
Subject: Event announcement – [Event Name], [Date]
Dear [First name],
I’d like to flag an upcoming event that could be relevant to your team: [Event Name], scheduled for [Date] in [Location]. It focuses on [Theme or timely angle], with contributions from [Notable guests or trends].
Please let me know if you’d like additional press materials or background for your writers.
Sincerely,
[Your name]
Subject: Upcoming event idea – [Event Name]
Hi [First name],
Wanted to share a heads-up about [Event Name], which might work for your section. It’s happening [Date] and will spotlight [Theme or topic] with [Activity/guests].
Happy to send you more details or help with coverage.
Thanks,
[Your name]
Subject: [Event Name] – something your readers might enjoy
Hi [First name],
There’s a fun event coming up that I thought could work well for your blog: [Event Name], on [Date] in [Location]. It’s all about [Theme or topic], with [Activity/highlight – e.g. tastings, panels, performances].
If you’re interested in attending or sharing it with your readers, I’d be happy to send over details or a comp ticket.
Thanks,
[Your name]
Subject: Event invitation: [Event Name] on [Date]
Hi [First name],
I’m reaching out about [Event Name], taking place [Date] at [Location]. It may be of interest to your readers, especially those following [Theme or niche – e.g. sustainable beauty, local food, etc].
If you'd like more details or to attend, I’d be happy to arrange a press invite or provide visuals for your coverage.
Best regards,
[Your name]
Subject: Thought this event might be your vibe – [Event Name]
Hey [First name],
There’s an event coming up on [Date] that I think your readers might enjoy – [Event Name] is all about [Fun theme], with [Interactive bit or guest].
Let me know if you’d like to come along or need some info to share.
Cheers,
[Your name]
Subject: You’re invited: [Event Name]
Hey [First name],
I’d love to invite you to [Event Name], happening [Date] at [Location]. It’s a [short descriptor – e.g. new product showcase, launch party, pop-up experience], and I think your followers would really enjoy it.
We’d love to have you attend as our guest – let me know if you’re interested and I’ll send the details.
Cheers,
[Your name]
Subject: Exclusive invite: [Event Name], [Date]
Hi [First name],
We’d love to invite you to attend [Event Name], taking place on [Date] at [Location]. It’s an exclusive [Launch/pop-up/showcase] designed for creators in your space.
Let me know if you’re interested, and I’ll send all the details.
Warm regards,
[Your name]
Subject: You’re invited 💌 [Event Name]
Hey [First name],
There’s a fun event coming up and we’d love to have you there – it’s [Event Name], happening [Date] at [Location]. Should be a great time with [Highlight or perk – e.g. previews, free samples, cool guests].
Let me know if you’re in and I’ll sort the details!
Cheers,
[Your name]
200+ PR & Media Pitch Templates (Free w/Examples)
Use this free PR library to find the perfect email template for your next PR or media pitch. Simply copy and paste it, personalize, and hit send.