Contact tags and imports have been moved to Organization settings

Cleaning up the Contacts part of Prezly was something that has been at the back of our minds, as it was busy with many tabs and actions, so we decided to move the Contact tags and Contact imports pages to your Organization settings.

This keeps all things related to tag management, and import and (new) export history in one place, so you can focus on contact management while on the Contacts page.

💡Finding Contact tags, imports, and exports
​• Click on your name and avatar
​• In the Settings section, select Organization
​• Scroll down to see your Contact tags, imports, and exports.

New: Integrations page in your Site settings

We recently released a new page in your Site settings to manage all your integrations. The Integrations page currently offers the option to connect your Prezly site to your Google Analytics or to Plausible Analytics that powers our built-in analytics dashboard for your site(s) and stories.

💡Getting to the 'Integrations' page
​• Go to your Sites overview
​• Hover over a site and click on the "•••" button
​• Click on Site settings
​• Scroll down to click on Integrations under the ADVANCED section

Other fixes and improvements

• Renamed Hub rooms to Hub sites*
• Added a new Hub sites page to manage sites included in hub under Site settings*
• Added the ability to export coverage*
• Added Move story button in the Story editor to move stories between sites
• Improved Schedule a story option for publishing stories
• Fixed issue with cut off titles on story cards
• Email links now open in the Pitch editor instead of external email client (Gmail, etc)
• Fixed bug where number of campaigns and pitches displayed discrepancy
• Fixed internal server error with filters in Step 2 of the Campaigns composer
• Fixed bug causing the changelog to show only 10 stories in the application
• Fixed the spacing between story header image and text on mobile view
• Fixed bug around contact export file misalignment
• Updated text label of analytics link in story sidebar from View dashboard to View story performance

*Applies to Prezly accounts on the Premium plan.

New: SEO settings for your sites and stories

You can now change key SEO settings to ensure that major search engines can index your sites and stories, and also have more control over the text in your stories' meta title and meta description – all within the app!

Learn more about SEO settings for your sites and stories here →

New: Pin a story to your site

You can now pin a story to the top of your site so that it always shows as the first story that your audience will see when they visit your site, regardless of when it was published.

Think of this feature as a story sticky note! Once pinned, the publication date will not show on the site's homepage, and you can easily unpin a story and pin another one whenever you want.

Learn more about pinning a story to your site →

Introducing: Sites

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

We've renamed the Newsrooms feature. It is now called Sites in the Prezly app and help center.

Over the years, Prezly has been the right-hand man, the sidekick for many PR and comms teams. But somewhere down the line, we started to see clients using Prezly for creating content outside the PR/press releases bubble, like for blogs, online magazines, internal company updates, portfolios, and so on.

And so we thought that continuing to call it "newsrooms" would be fencing your creativity in, when you can do so much more than that!

This has been brewing in the Prezly lab for a while, but we're excited to let you know that this update is happening very soon and we hope it helps boost the way you create and share content with the rest of the world :)

Why Sites? Learn more →

Other fixes and improvements

• Added breadcrumbs to the Story editor header that links back to the site's stories or settings page
• Moved trial sign up inside the app
• Added skeleton loading for the Story editor
• Added more ways to get to sites settings from different parts of the app
• Fixed issue with accessing site analytics, settings, and visit newsroom panel
• Fixed story editor issue showing warning modal even when changes were saved
• Created new success modal for when stories are scheduled
• Added 'Share' story options in the story editor settings
• Fixed bug with URLs in campaigns being changed once story is published
• Embargo and Confidential story visibilities have been moved to Feature labs
• Fixed error with selecting PRpro in story editor when trying to publish

Introducing the revamped Story Editor!

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

Over time, newer publishing options and settings have slowly been added to the editor interface, allowing you to do even more with your stories. However, as more controls were being created, it became clear to us that the story editor was running out of space, and we would ultimately reach a point where adding more controls located in different parts of the editor could become overwhelming instead of useful to all users.

The primary focus of our Story Editor has always been on content creation. So, we decided to simplify the interface, making it easier for you to set up your stories and save changes whenever you need to.

The newest version of the story editor offers users a cleaner workspace – bringing all the settings in one place and giving you easier access to publish options, visibility, sharing controls, and more.

Learn more →

Other fixes and improvements

• Fixed bug for grid items with multiple values so they show properly
• Fixed error when selecting "bi-annually" periodicity
• Hide All Visibility and All Authors filters if only one value is available
• Fixed bug preventing images from being cropped
• Fixed issue where Image settings menu was covering the resize button
• Fixed broken search function that wasn't showing results
• Improved image caption editing
• Fixed bug where duplicating campaigns fails with a 404 error
• Fixed bug where stories did not load in campaign or pitch editor
• Updated the icon for empty states on avatars to a newer design

Introducing the new Media Galleries page

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

Setting up and managing Media galleries is now as quick and easy as adding a gallery embed to your stories.

Overall, this improvement increases the loading speed of the Media gallery pageand lays the groundwork for the feature to support more file formats in the future (i.e. not just images)!

Learn more →

Other fixes, improvements and updates

• Fixed the display behavior when returning to Step 1 of the Campaign Composer
• Fixed issue preventing attached PDFs in email campaigns from loading
• Fixed error found in Embed option in the Story Editor
• Fixed bug where Tags dropdown displays only reduced set of available tags
• Fixed Email reports on Contact pages that were showing incorrect data
• Fixed a bug for grid items with multiple values
• Fixed a special case bug when downloading media galleries in bulk from newsrooms

Placeholders for content in stories and emails

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

We recently released placeholders for the different multimedia embeds you can add to your stories and emails! Placeholders help users create templates so their content stays consistent, and can be used as pointers for where specific types of content should be placed.

Learn more →

Other fixes, improvements and updates

• Fixed bug with activity stream missing all activity details
• Fixed issue with tags not being created or applied to contacts
• Fixed issue with error showing from adding tags to segments
• Removed duplicate preview links in the story editor
• Fixed mistake on Uzbek version of the subscription section in themes
• Improved quote blocks to appear in the same color in stories and campaigns
• Added option to select from contacts' multiple email addresses in pitches
• Improved contact embed dropdown in the editor
• Fixed issue with published stories not being indexed for due to duplicate content
• Fixed glitch appearing in the story editor when using Safari

Save frequently used content as Snippets and use them in stories and emails 🔖

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

When it comes to recurring content like signatures, disclaimers, product descriptions, profiles and more, there wasn't a way for Prezly's users to keep and reuse them.

This is where snippets step in. You can now create text and other frequently used content and store them as snippets, and add them anywhere and anytime in your stories, campaigns or pitches.

Learn more →

Other fixes, improvements and updates

• New placeholders for multimedia embeds you can add to your stories and emails
• Video files (MP4, WEBM, or OGG) can now be uploaded via the Video placeholder
• Improved license aware routing so browser tabs are automatically updated when switching accounts
• Improved order of live and not live newsrooms so live newsrooms show on top
• Fixed search results month filter for stories filtering on the wrong month
• Fixed bug with analytics not working for stories published using old editor

Ability to add new content in more areas of the app!

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

We've introduced new features that open up more possibilities for creating new content (and adding new contacts) from different parts of Prezly – saving you time from having to go back and forth between Contacts, Stories and Campaigns! ⚡️

• Create new contacts when sending campaigns or pitches
• Create overage directly from the campaign and pitch composers
• Create new stories from campaigns or pitches
• Create new newsroom/team contact information as Contact embeds

Learn more →

Other fixes and improvements

• Improved empty states for the story picker in all editors
• Improved empty states for tags, author, and organization dropdowns
• Improved SEO, better indexing of original stories
• Fixed contact card position on newsroom home pages using Bea and Greta themes

Manage multiple Prezly accounts & switch between them anytime 🔁

Whether you’re from a big-time marketing and PR agency, part of an enterprise, or working solo as a freelancer, one thing remains constant – you need a quick and easy way to manage your clients' accounts.

This is why we created account switching. 🔁

​​You can create and manage multiple Prezly accounts using your one email and password, and switch between them without having to do the run-of-the-mill work of logging out and back in again. Timesaver!

It's like switching between workspaces. It simplifies the way users manage several Prezly accounts by keeping all accounts in one easily accessible place.

Think: Instagram accounts, for example. When you're managing different brands or clients, doesn’t being able to switch between multiple accounts speed up sharing different content for different audiences? 

Learn more about account switching and managing multiple Prezly accounts →

From freelancers to bigger teams – here's how account switching helps!

Account switching makes collaborating easier for Prezly users who collaborate often but work for different teams or companies, such as brands that frequently work together with agencies, freelancers working on a project-by-project basis, or corporations with regional offices.

GLOBAL ENTERPRISES

International corporations tend to have multiple businesses or subsidiaries operating under their wing. For example, Sonova, a leading provider of hearing care solutions ​ acquired German audio company Sennheiser, which was announced on Sennheiser's newsroom created using Prezly.

When it comes to reaching their audience and communicating with their consumers, the Sonova team made the choice to keep the existing Sennheiser account, but wanted a way to just as easily start sharing stories and managing their comms under the Sonova brand. So, Sonova decided to also take on Prezly as their storytelling toolkit and in doing so, wanted to set up a completely separate account that had the same functionalities and privileges – all with the flexibility to also start structuring their own account without interfering with the Sennheiser account.

Both Sonova and Sennheiser have separate contacts, IT requirements and newsrooms, but as part of the acquisition, some members of the Sonova team required access to the Sennheiser account to edit stories and check on contacts within the Sennheiser account. In this case, account switching helps the Sonova team do just that. They can easily switch back and forth between the Sennheiser and Sonova accounts with just a few clicks when necessary.

AGENCIES

When it comes to coordinating PR and comms with your clients, you can easily create Prezly accounts for different clients or brands, which gives you a more straightforward way of staying on top their contacts or audiences, content, and campaigns.

For example, a PR agency may have a well-known brand like Samsung as a client and are hired to publish their latest new and releases on their behalf, as well as report on how their stories are performing and make sure their contact lists are up to date. While most of the groundwork is managed by the agency, clients may want to check in on the comms and contact management their agencies are working on, and see what's new in their storytelling toolkit.

Having a separate account for different clients makes it easier for them to navigate the tool when they want to check on their contacts, newsrooms, reports and more. This also restricts them from being able to enter or accidentally make any changes to your other clients' accounts. Potential crisis averted!

FREELANCERS OR INDEPENDENT CONTRACTORS

Let's say you're a freelancer and you manage comms for a couple of cafes in your city and they already have their own Prezly accounts. As long as your clients already have Prezly accounts, they can quickly send you an invitation to their accounts and you can switch between working from one account and another. Timesaver!

On the other hand, it’s not always the case that every Prezly user will use all the features across the tool. This depends on their roles in their teams – it may just be that they are hired simply for temporary contract assignments, like translators, for example. 

Many global teams or companies with subsidiaries choose to use Prezly because the tool enables them to publish and translate stories into multiple languages, so it’s not uncommon that these teams have a translator working across two or more of their accounts, and being able to account switch can boost efficiency – saving them time on constantly logging in and out of accounts and making sure they don’t lose any progress on their work.

We'd love to know what you think :)

Have any ideas for how account switching could work for you? Go all out – we want to hear it all! Start a chat with our team or send an email to [email protected].

Other fixes and improvements

• Fixed bug causing auto-saved first drafts to not appear on Stories page
• Fixed broken story cards for newsrooms using the Lena theme
• Fixed issue with Not live newsrooms still being accessible
• Fixed disappearing cookie notice button on the Lena theme
• Fixed error in data privacy link in email footer
• Fixed bug causing story placeholder to appear above other parts of pitch editor
• Fixed broken Copy link button in story published success modal
• Fixed broken Help center link in the app

See newsroom traffic with your new analytics dashboard

❗️ Please note! This feature is still in testing, and as such is likely to change with time and feedback. Similarly, while the analytics dashboard is currently available to all clients, in future this may change to it only being part of select subscription plans.

You can now see how many people are visiting your newsroom and individual stories in your brand new analytics dashboard!

The dashboard is powered by web analytics good guys Plausible – a project centred around privacy and data protection. That means full GDPR compliance, no personal data collection, and no cookies 🍪

Neat! How do I get to my dashboard?

You can access your new analytics dashboard through the Stories area of your account by hovering over a newsroom's name, via the "traffic" column of your newsroom overview, or through your newsroom settings.

Since this is a brand new feature, you will be able to see how many people visited your newsroom from 20 August 2022 onwards; historical data from before this date has not been tracked.

Learn more about your analytics dashboard →

Why Plausible Analytics?

Google has come under increasing criticism in recent years as more and more governments tightened up their data privacy regulations. As investigations continued, it became apparent that Google Analytics does not do enough to safeguard people's personal data.

As such, we felt that Google Analytics did not sit well with our own company ethics. So we decided to give Prezly users an integrated alternative that both provides meaningful at-a-glance data and puts privacy first.

We chose Plausible over other providers because of their team's strong ethics and their tool's accessibility. Simply put, you don't need to read a 30-page manual to get to grips with their data. (Plus, we use Plausible for our own site analytics, so we know it's good! :)

See how Plausible compares to Google Analytics →

What if I already have Google Analytics enabled for my newsroom?

That's no problem at all – you'll simply be able to view both your usual Google Analytics and your new analytics dashboard, powered by Plausible.

It's worth mentioning that the data shown within the two tools may differ, as many sites block Google Analytics from tracking visits. Plausible's published research into this phenomenon shows that your actual traffic may be 6% to 26% higher than what Google Analytics shows.

Tell us what you think!

Have feedback? We'd love to hear it! Start a chat with our team or send an email to [email protected].

Other fixes and improvements

• Offline newsroom content is no longer accessible via the Theme Preview URL
• Fixed "Download our template" button in the contact importer
• Fixed bug causing story editor to highlight whole paragraphs when trying to link specific portion of text
• Fixed issue showing the newsroom picker to appear when only one newsroom exists
• Fixed issue blocking stories from being moved between newsrooms
• Fixed bug causing pasted content to create an empty line above in story editor

Newsroom statuses + other fixes & improvements

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

Newsroom status: 'Live' and 'Not live'

The Not live status is useful if you are still preparing and setting up your newsroom before sharing it with your audience. Switching off Live mode also comes in handy if you wish to pause working on a newsroom for a longer period of time, but don't want to lose any of the settings or stories already added to it. Learn more →

Other fixes and improvements

• Not live newsrooms are listed in the newsroom picker modal when creating stories
• Updated the cookie banner for newsrooms using the Marcel theme
• Added ability to un-publish stories from the Stories page
• Fixed the contact embed in stories to display correctly
• Fixed issue with boilerplate text showing in newsroom cookie message area
• Fixed bug causing internal server error when saving/creating new newsroom(s)
• Fixed bug causing embeds to not appear when previewed in emails
• Fixed bug with the social icons in footer of newsrooms using the Lena theme

New Prezly dashboard + other fixes & improvements

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

New Prezly dashboard

Previously, when logging in to your Prezly account, the first page you land on is the Contacts feature page. Now, you will see a screen or dashboard page that makes it easier to navigate the different Prezly features and choose a feature you would like to start working on.

Newsroom facets to replace the old switcher

The Newsroom switcher is out and Newsroom facets are in! Getting to your Newsroom settings page or visiting your newsroom is now as simple as hovering over your newsroom name in the sidebar, or clicking the icons next to your newsroom page title.

Other fixes and improvements

• New Newsroom picker modal to select which a newsroom when creating stories
• New option to add demo content when creating a newsroom. Learn more →
• Added language support for Catalan
• Improved app UI for very large screens (>1400px) – increased sidebar width to 300px
• Improved the collapsed sidebar by showing the “expand” button at the top left
• Fixed outage causing newsrooms using newer themes to return 404 error

New layout for stories + other fixes & improvements

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

Updates to the layout of stories!

When stories are previewed or published, the header image is now displayed below the title, subtitle, and publish date (if this is switched on in your Themes settings). This update helps you make sure that stories' titles and subtitles are not hidden by header images, and saves your visitors time on having to scroll down to start reading!

The Table embed is now available for all users

By default, when a Table embed is added, there are 3 columns and 3 rows, and the first row has a grey background for the column name. Using the Table settings menu, you can always add or remove rows and columns as you work on adding content to the table.

You can also copy and paste tables from Google Sheets, Excel, tables from other webpages, and more.

Other fixes and improvements

• Improved themes to load more optimized images, which increases page speed and search engines ranking
• Made "Offline" newsroom status more obvious in newsroom settings
• Fixed bug in Story Editor related to images/embeds
• Fixed an issue where a newsroom would not be indexed by search engines

Testing phase: Adding Tables to Stories + other fixes & improvements

^{Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups! ✨}

Coming soon: Add Tables as embeds or copy & paste them in the Story Editor

Starting from next week, we'll be testing this upcoming feature in our Story Editor with a small number of users, and soon after, we'll release it publicly to all Prezly users so stay tuned!

Other fixes and improvements

• Improved empty pages for new accounts and new trial accounts
• Updated and reordered list of embeds in dropdown
• Ctrl + Enter ( Cmd + Enter on Mac) to insert a new block below current block in Story Editor
• Published a new quick-start video: How to use Prezly
• Published new Newsroom settings video: Set up your newsroom in 5 mins
• Made "Offline" newsroom status more obvious in newsroom settings
• Fixed an issue that prevented merging duplicate contacts
• Fixed a bug and added support for Spanish (LatAm) in newer Prezly themes

A new design for the published story modal + other fixes and improvements

Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups!

New design for the published story modal

We've updated the UI of the 'Your story has been published' modal that appears as an overlay on the story editor as soon as a story is published. The new version of the modal has an X button, allowing users to close the modal, as well as an updated description that adds more emphasis on creating a campaign, while also giving users the option to create a pitch with the story.

Other fixes and improvements

• Any changes made to stories by teammates can now be seen in real-time – the first step towards fully collaborative editing
• Fixed story editor errors in spacing, repeating characters, and gallery embed
• Fixed bug where the text formatting did not appear for list items (numbered or bulleted)
• Fixed flash of giant icons appearing when a page loads or when there is a slow network connection in all themes
• Fixed the issue of gallery embeds in the story editor showing differently in the preview
• Fixed the sizing behavior of image captions in campaigns opened using the Outlook app

Reordering newsroom categories is available for newer themes + other fixes and improvements

Get an overview of the latest Prezly updates, improvements and bug fixes here. To see a quick history of our previous releases, check out our monthly roundups!

Reordering categories is available in new Prezly themes

Users who have the Newsroom categories feature activated in their accounts can easily drag and rearrange their categories in whichever order they wish, when using Prezly's newer themes (Bea, Greta, Marcel and Lena).

Learn more about newsroom categories →

Other fixes and improvements

• Stories now default to center alignment when attached to emails
• Story style settings is now available for newsrooms using the Lena theme
• Reimplemented Google Sign in (SSO) with improved error handling
• Macedonia is now listed as North Macedonia in contact details
• Detecting fraudulent charges automatically cancels subscription or initiates a refund
• Updated UI for panel interaction to show dimmed background when overlays are open
• Fixed language switching bug for Dutch (Netherlands) language in Bea and Lena themes
• Fixed language switching bug in the story editor for private stories
• Fixed page scrolling in published stories in newsrooms using custom themes
• Fixed the issue of sender addresses not loading correctly for free trial accounts
• Fixed the behavior of archived newsrooms so they are visible online

Introducing: The Lena theme

We’ve just released another new theme!

Meet Lena, the latest of our new generation of newsroom themes, featuring a responsive design that gives image-centric newsrooms with multiple categories that extra oomph.

Why is the Lena theme a game changer?

• Brand new layout, perfect for blogs, newsletters and more
• Easier access to categories that are always visible on the navigation bar
  ​_{Tip💡
  ​In your Categories settings, drag and rearrange your categories in the order you wish for them to be displayed in your newsroom! Learn more →}
• More emphasis on categories and dates on story cards
• Subtle highlight on story cards upon mouseover

Want to preview the Lena theme and activate it for your newsroom?

Go to Newsroom settings

Click on Themes under the DESIGN section of your Newsroom settings page and you'll find the Lena theme, ready to be activated or previewed!

Questions? Start a chat with our Support team or send an email to [email protected].

New: Reordering newsroom categories

The newsroom categories feature has helped many of our users keep their stories organized, so that anyone visiting their newsrooms can find exactly what they're looking for easily and without frustration.

Previously, they were displayed in alphabetical order 🔡

Now, users who have this feature activated in their accounts can easily drag and rearrange their categories in whichever order they wish! 🔃

☝️

^{The reordering newsroom categories features is only available for newsrooms using the Bea, Greta, Marcel or Lena themes. Newsrooms on legacy themes will not be able to reorder their categories.}

Learn more about how to add categories to your newsroom →

Newsroom creation panel – redesigned

We’ve given our Newsroom creation panel a makeover, where you can now select a theme to build on, and soon, we'll be releasing an option to add demo content in your newsrooms so you can see what your newsrooms could look like when it is populated with content.

With the new panel, once you create a newsroom, you’re automatically brought into your Newsroom settings page, making it easier for you to create a newsroom and get it all set up quickly. 

Image alignment, sizing options and other improvements

Image alignment

Image alignment is now available in your Story Editor! The new Image settings comes with new alignment options, as well as sizing controls and the ability to customize the link on your images.

The Image settings in the Campaign composer has similar image options with Small, Best Fit and Original sizing. This comes in handy when you want to add an email image banner above the email body.

More improvements

• Stories in draft mode are now also auto-saved
• Old accounts can now re-register for a trial on prezly.com
• Text formatting for Quotes in the Story Editor and Campaign Composer
• New /welcome page for new accounts
• Linked /welcome page in header for Trial accounts
• New design for Account Creation and Terms & Conditions pages

Introducing: Prezly's first ever dark theme

Meet Marcel, the latest of our new generation of themes!

As our first ever dark theme, Marcel features a dark background that is better for low-light settings and is easy on the eyes 👀

Why is the Marcel theme a game changer?

• Better layout for content with more text than images
• More emphasis on dates and categories
• Subscription form & About section are easy to find
• Auto-loading of stories with infinite-scroll

Want to give the dark theme a try? Go to your Themes settings and hit "Activate" 😎

New Story Editor embed: Story bookmarks

This embed enables you to select stories from a dropdown list of all your published stories (as well as stories across all of your newsrooms, if you have more than one) and then add them as embeds in your stories.

Here's a preview of how it works:

Want to add this to your embed stack? Let us know through our chat and we can switch it on for you :)

New: Subscription form toggle

We have another new update in your Privacy settings! You now have the option to add or remove the subscription form from your newsrooms. This form allows visitors to subscribe to communications from a newsroom and is toggled on by default.

New: Custom Data Request link

In your newsrooms’ Privacy settings, there is now a field for a custom Data Request link.

Every newsroom’s footer has a “Privacy request” link where you can request for the newsroom owner to delete or edit your personal data, or share with you how your data is being used.

Your newsrooms will be upgraded to the new Greta theme

All newsrooms currently using the Staggered theme will be switched to the new Greta theme this week on Thursday, 7 April 2022.

Also featuring cascading images, the Greta theme is an evolution of our Staggered theme but with improved readability, search function, alignment, and overall user experience – all the stuff you need to make your content shine ✨

P.S. If you have any questions or concerns about switching to the Bea theme, please let us know via our chat support by clicking on the purple icon on the bottom right corner of the application :)

Grid and Classic themes switched to the Bea theme

Here's what you can expect from the switch

• Better visual layout, alignment, and typography
• Better accessibility and readability, improving search engine rankings
• Upgraded mobile experience
• Faster search (especially useful for newsrooms with a lot of content)
• Easier customization

For more information about the Bea theme and the backstory: Building the best newsroom themes in the world ✏️

Bug fixes around stories and campaigns

• Fixed issue in story previews regarding images not being displayed
• Fixed glitch in the campaign composer, where users were asked to add contacts that they had already added to campaign
• Fixed issue that was causing deleted stories to still show in newsrooms

New localizations: Portuguese (Brazil) and Spanish (LatAm)

We've added more localizations!

In the Languages section of your Newsroom settings, you can now add the Portuguese (Brazil) and Spanish (Latin America) localizations to your newsroom languages.

Your newsrooms are changing starting from 31 March 2022

All newsrooms using the Grid and Classic themes will be switched to the Bea theme on 31 March 2022.

^{Note: If you have any custom CSS/JS code applied to your current theme, nothing will change – your newsroom will be left as it is.} 

Ready to make the switch before the 31st? You can already activate it in your Themes settings before we make the switch ;)

 We hope you love the theme as much as we enjoyed creating it!

- The Prezly team

^{P.S. If you have any questions or concerns about switching to the Bea theme, please let us know via our chat support by clicking on the purple icon on the bottom right corner of the application :)}

New: Add your custom privacy policy link

You can now add your own custom privacy policy link to your newsrooms subscribe form!

By default, it automatically links to a standard privacy policy page, but with the custom privacy policy link field in your newsroom settings you can really make it your own.

Find this option in Newsroom settings → Privacy settings

Updated April 2022

Preview link for the Bea theme

You can now see your newsroom on the Bea theme before deciding to activate!

Go to your Themes setting page and click on the purple Preview link to see your newsroom and stories on Bea.

If you're looking to make the switch to the Bea theme, but don't want to lose any of the settings in your current theme, you can preview your newsroom using Bea without saving or applying the changes first. Thanks to this feature, you can fine tune your newsroom's look and only publish those changes when you're absolutely ready.

New menu for Attachment embeds

When adding attachments to your stories, you can now rename the attached file right in Story Editor!

This is especially helpful if your file names have a lot of numbers in them or simply if you wish to remove the format at the end of your file name (.pdf, .docx, etc).

Before

After

Set your links to open in a new tab

We've just released a new Link settings menu giving you the option to set links in your stories to open in a new tab when they are clicked.

Auto-save for the Story Editor

You know that moment of panic when you accidentally close your browser and realize you didn't hit “save” on your story? This is where auto-save jumps in and saves the day, and even that wonky internet connection won’t make you lose any of your work. :)

New menu for the Gallery embed

The new Gallery embed menu makes it easier to select the image size and alignment for your images. You can now also edit the gallery by adding and removing images without having to remove the gallery and re-upload the images.

[Webinar] The Future of Prezly's Newsrooms – 9 MAR 2022

We're excited to officially introduce a new generation of newsroom themes, starting with the new default, Bea! In doing so, we'll be hosting The Future of Prezly's Newsrooms webinar on 9th March 2022 to walk you through the new theme and our plans for themes to come!

Over the last year, we’ve been spending more time on developing new newsroom themes – not only for improving layouts and bringing the code up-to-date, but to also make them fully open-sourced and customizable, allowing our users with development resources to have even more control over newsroom design and branding.

Join us for a live walkthrough of the theme →

Here's what we'll cover:

• What we did
  ​A roundup of what we’ve improved in Newsroom Themes, starting with the release of the new default theme, BEA
• What you can do
  ​A demonstration of Themes settings for BEA and how clients can take the open-source code, customize their newsrooms as they wish using Prezly's assets
• What’s coming next
  ​An unveiling of our upcoming themes and how we envision a marketplace for themes in the future

We're going live at 15:00 CET on Wednesday 9th March 2022 (What time is that for me?) – you can RSVP below to watch live, and get the recording and write-up afterwards.

This is just the first of more newsroom themes to come. We plan to create and release more themes in the near future, and envision all upcoming newsroom themes in the next year to be easily customized and modified using our open-source code – going beyond the standard Branding and Themes settings!

New menu for the Web Bookmark layout

The Web Bookmark that recently replaced the “Add link” embed now has a menu that will help you control the embed or block layout (vertical or horizontal), and you can also choose whether you want the link to open in new or in the same tab.

New design for the [+] button

When adding in-line multimedia, you can choose from a selection of embeds, such as images, videos, social posts, attachments, and more – all with a simple click of the green "+" button.

We recently improved a couple of the embeds that will help make your links and videos look and function better, and in doing so, we've also decided to give the list of embeds or blocks a makeover, so that it's now easier for Prezly users to quickly select the type of embed they wish to add.

The list of embeds is now divided into 3 sections:

• Basics
  ​Text formatting options
• Media content
  ​Files, images, or link blocks
• Prezly content
  ​Team contact information

We've added a new theme for your newsrooms – try it out!

All the content you create in Prezly deserves the best presentation. ✨

This is why we've been working on creating more newsroom theme options for you to get your newsrooms looking up-to-date and easily navigable – all while staying true to your brand guidelines.

So, in addition to the three standard themes we currently offer, from today onwards, you will also have access to the newest theme called Bea, which was designed to make it easy for Prezly users to create elegant, simple, and readable newsrooms.

This is just the first of more newsroom themes to come. We plan to create and release more themes in the near future, and envision all upcoming newsroom themes in the next year to be easily customized and modified using our open-source code – going beyond the standard Branding and Themes settings – starting with the release of Bea, Prezly's new default newsroom theme. 

Visit this demo page to see Bea in action or go into your Newsroom settings and open the 'Themes' section to choose Bea as your newsroom theme.

New and improved embeds

While we've supported adding website links and videos to your stories for quite some time now, we decided it was time to improve these embeds to make your stories look even greater.

Add web bookmark

This embed or block was created to replace the previous 'Add link' option. With the new web bookmark, your link preview has a much cleaner and less bulky appearance, and it also renders better in email campaigns.

See below for an example ↓

How sea otters can fight climate change

Recovering populations of sea otters don't just transform their ecosystems, they can turn them into a powerful carbon sink.

BBC_Future

Add video

We've worked on improvements on this embed and it now has better UI rendering (interface over the video). When sent in an email campaign or a pitch, the video also looks sharper as the image preview is now replaced with real html instead.

Left, center, or right – text alignment is now possible!

In the last year, we had a number of Prezly users tell us that being able to align text in stories would really improve the way their stories look. Previously, we only supported left alignment, but now you can quickly choose to align your text to the left or right, or have it centered.

We released the feature to everyone! You can select any part of your text while editing a story. When highlighting a part of your text, the buttons for three different alignment types will also appear in text format toolbar.

We hope this helps you tell even better stories :)

Auto-detecting formatting is now possible

Auto-detecting formatting based on input characters is now available and ready for use in Prezly's Story Editor and Campaign Composer!

• Start a sentence with # to create Heading 1
• Start a sentence with ## to create Heading 2
• Type > to start a quote
• Type --- to insert an in-line divider
• Type - or *or to start a bullet-point list
• Type 1. to start an ordered list
• Keyboard-only text formatting by wrapping words with:
  • * italic
  • ** bold
  • _ ​ underline
• Special characters appear when you input 
  • (c)
  • (r)
  • (tm)
  • =​> (= + >)
  • ⇐ (< + =)
  • -​> (- + >) 
  • <​- (< + -)
  • — (- + -)

End of year improvements and announcements🧑‍🎄

It's that time of year when we look back and plan for what comes in 2022. Here's a bit about what we decided to fix before the end of this year:

• Better overview of your campaign sending status
  ​When your campaign needs to be sent to many (and I mean really many, like 500k) contacts, we improved the process from the point you send the campaign to the full report creation. You can see 'Delivering' status and know when to expect the full report to be ready.
• Email presentation in Outlook
  ​Because every email application is special, we need to make sure that your emails look equally special in every single one of them. There were some issues with the content alinement when viewing in some versions of Outlook - we fix that! Your content looks good in all email clients 💎
• Add embed and add link/bookmark
  ​For users that have these features, we improved the code behind them. We're planning to expand both features in a near future - for example, have more options for embedded story cards. Now we're ready to add more power to them soon!
• Unsubscribe from a licence
  ​Currently users can unsubscribe from one newsroom at the time. We now support the option to unsubscribe from all communication from that licence. You can also check our new Privacy portal and if it's available for your newsroom - enable it!
• Selecting a time to publish or send in Firefox
  ​This was a browser specific problem that we fixed when users told us about it. ​ ​
  ​

And a bit about things that are coming soon in 2022 🎁

• Introducing a new type of stories - 'Confidential' 🔍
  ​When you need to work on a story that is dealing with a sensitive information, you might need to hide it even from your colleagues. With a new type of a Prezly story called 'Confidential' you'll be able to write your content directly in Prezly with full confidence it'll stay private to you only until you decide to share it with the world.
• New default Prezly theme
  ​It's modern, pretty, and it makes your content look great! The new theme is coming real soon, it'll have all the features you need - cool stories, categories, search, and more! Here's a sneak peek:

Security vulnerability in a widely used Java library

A security vulnerability published last Friday is occurring in a Java library used by almost all companies worldwide. As such, many companies are currently taking measures to try to patch this vulnerability as quickly as possible.

However, all Prezly customers should not be concerned and are not facing any security threats. The Prezly application as well as newsrooms are not considered vulnerable, as we do not use this library in any of our publicly available services.

Learn more about this vulnerability here.

Better analytics and more speed 🚀

Driven by customer requests, we recently worked on a few areas in Prezly that will make your experience with our tool even better.

Google Analytics 4 📈

Prezly offers an integration with Google Analytics in order for you to get better insight on your audience and traffic, and measure the success of your comms. We've offered the option of adding Universal Analytics to newsrooms for quite some time, but now we have expanded the integration so that you can get the next generation Google Analytics 4, too (check our Google Analytics setup tips and read more about GA4 from Google Support).

You can use your "UA-" ID ​ or "G-" ID for tracking of your newsroom:

Fast processing of big contacts list ⚡️

Prezly's performance is something that we are constantly work to improve, as we want to guarantee reliable and fast delivery service of your content, regardless of how many emails you're sending – whether it is one pitch or an email campaign with over 500k recipients.

Recently, we made upgrades to our app core functions, so that our customers who are sending campaigns to over 500k contacts don't experience a big delay while working on a campaign and can rest assured that large number of contacts will receive their email with no issues.

Newsroom themes 🎨

And just a small reminder that we're working on new Prezly themes. All you need to do is go to your Newsroom settings to see which theme – labelled "Active" – is currently being used.

Spoiler alert: there will be more themes to choose from soon!

Story style for emails

We’re introducing Story Styles for emails, which allows you to choose how your stories look when they’re added to Campaigns or Pitches.

Previously, when adding Stories to Campaigns or Pitches, the stories would be displayed in the colors that you set up for your newsroom. But now, you can go into the Branding page in your Newsroom Settings and set custom colors for the story’s background, title, links, and text specifically for emails. 

Account switching is officially here!

​​You can now log in to multiple Prezly accounts using your one email and password, and switch between them without having to do the run-of-the-mill work of logging out and back in again.

Let's say you're a freelance PR professional and your clients are Airbnb, Amazon, Medium and Nike. You can now ask them to invite you to their licenses simply by sending an invitation to the email address you use for Prezly from their Manage team pages – no special workflow. 

After you accept their invitations, you will see those separate licenses in your user menu and be able to switch from account to account in a matter of seconds!

Give it a try!

1. Once you’ve been invited to another account, click on your name or avatar on the top right corner of Prezly (the user menu).
2. Select the account you would like to work in.
3. When you have switched to another account, you will see a green notification bar confirming that the switch has been made. Simples!

Read the full write up, where we go into the feature in more detail and cover how this helps Prezly users →

Coverage Improvements

Customers of Prezly Coverage now have more options to organise press and media clippings by language, source (integration vs manually added) and country.

Fixes & Improvements:

• Added language/culture field to coverage
• Added country field to coverage
• Replaced existing types (file vs online) with 'real' media types: tv, radio, online, social and print
• Allow integrations (Belga, RSS Feed, Knewin, Kantar) to provide the information source
• Link to the right page in the respective integration
• Improved thumbnail detection of coverage
• Coverage icons now display the type (video vs file vs audio)
• Updated coverage SDK
• Added filters (sidebar + filter menu) to coverage grid

NEW: Story preview link

When you’ve put together your story and would like to have a final look before you hit publish, click on the “Preview” button and a story preview will open in a new tab. The story preview has its own URL, which can come in handy when sharing the preview with teammates, just to make sure the story gets the green light before it goes live on your newsroom.

NEW: Updating your credit card details

When your credit card expires or if you simply wish to use a different credit card for your Prezly subscription, you can update your payment method anytime on the Billing information page under your Organization settings.

Click on "Update card" and the rest is easy! A form will appear on the right side of your screen, where you can enter and save your new credit card details.

Boilerplate editor bug? Fixed ✅

There was a bug around the Newsroom information part of our Newsroom Settings that didn't allow users to make or save any changes to the text in their boilerplate. It affected all accounts, but we are glad to say that it has been fixed and the boilerplate editor is up and running!

Picking up speed at Prezly 🚀

During the summer months, we worked on ways to make Prezly even faster. We're always looking at speed of our application and making sure it's up to speed whether you're sending a pitch to one person or a campaign to all of your contacts.

Here's a list of things we improved:

• Faster email processing
  ​From sending to getting report events, such as opened, replied, and undelivered stats
• Faster loading for the contact list sidebar
  ​There's always a ton of information we crunch before displaying them on the left sidebar of the Contacts page, such as segments, subscribed or unsubscribed, as well as bounced filters. Now, the sidebar loads much faster!

Other improvements and fixes

• We've added a newsrooms page where you can have a clear overview of your online and archived newsrooms in a separate table, as well as delete archived newsrooms when you wish to do a little housekeeping.

• Improve UI for creating and editing newsroom (multi-language) categories
• Fixed bug with contact enrichment in sidebar, date wasn't always updating correctly
• Improved a preview text shown in Gmail

More control over team member settings

Over the last couple of months, we've been working on expanding the types of team member permissions. The latest permission we've added is for deciding whether or not your team member is allowed to create new newsrooms.

You can see all the user permission options on the Manage team section of your Organization Settings. Just click on a teammate to check their profile and access to Prezly.

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Introducing Newsroom Themes 🎉

You may have noticed we’ve been buzzing a lot about Newsroom Themes in the last couple of months. We’ve already released our source code for our Open Newsroom Themes, which enables customers with the dev resources to fully customize and build on top of their Prezly newsrooms. 

Now we’re very excited to announce that any Prezly user can create stylish newsrooms on top of templates found in your Newsroom Settings, no developer experience required.

You can now find Newsroom Themes in your Newsroom Settings. Choose different Themes to transform the style of your newsroom so it’s a perfect fit for any industry.

The previous "Look & Feel" settings allowed you to customize your newsroom’s colors, fonts, and layout. Themes takes that concept a step further by giving you the option to switch between different newsroom templates in just a few clicks.

Today we introduced 3 themes for all of our users but there are more to come soon, so keep an eye on the Themes settings in your account! 👀

Various changes and bugfixes

• Fixed 'import failed' screen being shown while fixing conflicts
• Updated link to duplicated contacts from import summary
• Replace 'send pitch' and 'store coverage' on contact view page
• Improve autosaving of pitch to pitch drafts
• Prevent using custom sender addresses for Canceled trials
• Fixed bug with save warning on newsroom boilerplate
• Improved of recently uploaded images throughout Prezly
• Fixed sender addresses dropdown overflow
• Fixed case where Coverage preview image was not working
• Add (Global) labels to global versions of multi-country locales: ar, de, es, fr, en, nl, pt
• Hide region names in newsroom language switcher if possible
• Fixed case where newsroom logo would be unset while changing look and feel settings
• Various WCAG compliance fixes on newsrooms

Prezly speaks many languages 💬

Prezly users a located all over the world, so we constantly monitor and update a list of languages that we support. Here are some of the latest updates regarding languages:

• We introduced Global ​ label for languages that have more local variations. So now you can find for example French (Global) and French (France) in our language settings.
• Global Arabic locale ar ​ has been added
• UAE Arabic locale ar_AE has been renamed to Arabic (UAE) (formerly was Arabic)
• Global Spanish es ​ locale has been added
• Spanish (Spain) locale es_ES has been renamed to Spanish (Spain) (formerly was Spanish)

Additionally, the newsroom language picker is now "smarter" – it does not display region in your language selection menu when the full name is not really needed. For example, in a newsroom with Dutch (Belgium) and French (Belgium) languages, in the language selection menu you will just see Dutch and French. However in a newsroom with French (France) and French (Canada) we will display their full names.

Newsroom Languages

We released the new Languages page in Newsroom Settings. This update was built to improve the way our users pick or add languages to their newsrooms, as well as how to manage newsroom languages.
​

To sum up:

• Selecting languages for your newsroom is more straightforward with an "Add language" button
• Adding more newsroom languages is now easier, as you can select more than one language from the dropdown
• Changing your default language now means that your stories get moved to the new default with one click
• We recently added support for more languages for our users to select
• The Languages page is 100% mobile friendly!

Go and have a look! If you have feedback or questions about this update, feel free to email us at [email protected] or start a conversation with us in our in-app chat.

Various small changes and bugfixes

We have just released a new 'newsroom branding' settings page. This update provides more flexibility around the look & feel of your newsroom which is important for the upcoming themes project.

By breaking up the previous page into 'Branding' and 'Theme' settings your logo (and maybe later brand colors) are untouched while experimenting or previewing upcoming themes.

• Improved panel spacing on story edit
• Reorganised newsroom settings sidebar menu
• Added information panel from Look & Feel page with shortcut to branding settings
• Story Preview improvements
  • Warn about outdated/unsaved changes
  • Show preview iframe even if the newsroom was custom built/self-hosted
  • Auto size the preview panel to get rid of one scrollbar
• Fixed display of image captions for all versions of outlook
• Fixed issue where the organisation settings sidebar was displayed on new accounts
• Improved alphabetical sorting of newsrooms (case sensitivity)
• Fixed spacing around panels on story edit page
• Add new culture fr-LU (French Luxembourg)
• Fixed a bug where newsroom cache was not refreshed on boilerplate update

Filtering by tag now shows ALL your tags, no matter how many you have

This improvement has been in the pipeline for a while and long-awaited by a number of users. Previously, the search stopped at just 25 tags even when there are more. With the new update, all your tags will show, from start to finish.

If you’re new to Prezly, then you might not see how this might help you just yet. But for those who have been using Prezly for quite some time, and have accumulated hundreds – possibly thousands – of tags, then you’ll definitely notice the difference. 

New look for the Newsroom Picker

If you have more than one newsroom in your account, the Newsroom Picker allows you to switch between newsrooms when publishing stories or updating newsroom settings. Its new look is designed to make it easier to find, manage, and create newsrooms...

Clicking the little gear or book icon in the Newsroom Picker takes you to the Newsroom Settings and Stories grid respectively, making it quicker and easier to navigate.

Newsroom Contacts

We're bringing more updates to our newsroom settings. Today we released a new and shiny 'Contacts' section where you create and manage your newsroom contact cards.

• Better overview of contact(s) in a table
• Create a contact in a side panel
• Pick an image for a contact card
• Visibility settings allows you to show a contact on your newsroom homepage or not

Other improvements and fixes

• Filtering by tags now shows all your tags no matter how many you have
• Improved validation messages in forms

Newsroom Categories

Managing categories in your newsroom just got a lot easier! The overall interface has changed. Here is what's new:

• Create categories in the sidebar
• Quickly switch between languages to translate
• Increase number of characters allowed in both category title and description
• Warning if you are about to lose unsaved changes
• Better overview of the translations of a category
• Quick link to all stories that have that category

Other improvements and fixes

• Added a 'get help' section on newsroom > company information
• Add trial badge to main navigation indicating the status/expiration of a trial
• Small UI fix (misalignment + label) to team mates page
• Update help text in campaign composer status indicators
• Fixed bug where uploaded files in story editor were not always saved
• Fixed bug that prevents some accounts from creating a newsroom (ACL error)

See which newsrooms contacts unsubscribe from

We made it easier to discover on which newsroom your contacts (un)subscribe from. Once you've filtered your contacts by the "Unsubscribed" rule, there are two quick ways to see which newsroom(s) your contact has unsubscribed from:

1. Hover over the red warning icon next to the contact

2. Hover over the yellow Unsubscribed tag on the Contact Preview

Bug fixes and other improvements

• Fixed the date and time picker and scheduler in the Story Editor for smaller screens
• 'Esc' button can be used to close modal window after publishing a Story
• API documentation updates on Story Editor (see API here)
• Fixed the issue with language labels in the newsroom showing in the incorrect language instead of the default language

Improved newsroom settings + added support for TikTok

Over the last weeks we have been working on the overall interaction, design and functionality of the newsroom settings pages. Today we launched a big update to newsroom settings.

What's new

• Improved the form to edit/update company information
• Newsrooms with multiple languages now have an overview of which parts of the newsroom have been translated
• Warnings when content is about to be lost
• Quick link to all stories in that language
• Add TikTok accounts to ​ your newsroom
• Shortcut to Language settings

Other improvements

• Story Edit: Updated the date picker in story edit
• Story Edit: Fixed bug where date picker was under other elements of the page
• Story Edit: Escape now closes the story published modal
• Teammates page: Trigger sidebar on clicking team mate name
• Improve routing of custom newsrooms
• Speed up provisioning of SSL certificates when creating a newsroom
• Speed up provisioning of CDN when creating a newsroom
• Newsroom settings: Improve timezone dropdown
• Newsroom settings: Remove search in date format
• Contact importing: Better validation of column mapping during import
• Fixed bug where newsroom overview would not be updated after archiving newsroom

New 🎉 Feature Labs section and more!

Feature lab section, Advance newsroom settings, and better overview of recipients in Campaign composer
​​

🆕 Feature labs

Prezly Feature labs provides anyone with a Premium Plan or higher early access to new Prezly features before they're broadly released. These features are ready to use, but are also still in development, which means your feedback can and will help shape what they become (or don't become).

Go to the Feature labs page in Organization settings to enable new features.

🆕 Better recipients overview in Campaign composer

Importance of having a clear overview of where and to whom you're about to send your campaign is one of the core features in Prezly.

You now can access better recipients analysis while you're still creating a campaign and avoid surprises of your campaign not reaching intended audience. All your selected contacts are grouped in 'Valid' and 'Invalid' recipient group.

🆕 ​ Advanced newsroom settings

Changes are coming to the newsroom settings pages. This is the first page in this section that we adapted and released. Gives better explanation of options you have available for your newsroom.

Other improvements and fixes

• Translations overview in Story Editor didn't show all options if you had +20 translations. Fixed by introducing two new dropdowns
• Add shortcut to easily create a story from Campaign Composer
• Teammates pages responsive design.
• Add warning for mobile devices about app experience on non-desktop devices
• Better indication (progress bar) when importing contacts
• Improved performance of contact importing
• Updated Prezly API documentation from V1 to V2 https://developers.prezly.com/docs/api/

Bug fixes

• Fixed rare case where story editor would not warn you about losing changes while editing a story contact
• After resizing a .gif image in the editor, a .gif still appeared in full on A published story.
• In a story written in Italian, pasted text was not rendering correctly when published.

New 'manage team' page

Today we're rolling out a new teammates page which features more granular permissions and better visibility into the usage (join date, last login) of your account.

The new teammates overview replaces, improves and consolidates information from what was previously teammates listing and privacy settings.

Changes & Improvements

• Easier to invite new users
• New permissions:
  • Creating sender address
  • Managing other teammates
  • Easier to lock accounts to a single or multiple newsrooms
• Privacy notifications (toggle on/off) are now part of team member settings
• Suspended/Disabled accounts now go in a second list
• Order team listing by joined date, last seen or name

Visit the new page here or check out the docs.

Country and Organisation column

Country and organisation can now be displayed in any contact list in Prezly. Toggle it on by using the 'display columns' button.

Other fixes and improvements

• Fixed bug where updating password would not always save
• Allow lists in newsroom boilerplate
• Teammates page:
  • Make 'edit teammate' button easier to find
  • Remove 'disabled' flag from teammates for suspended accounts
• Newsroom API now lists all logos (square, favicon and main logo)
• Added 'joined at' column to teammates page indicating the time the account was created

We've enabled "Sign in with Google" for everyone!

Save time on having to type in your login details and password, and just sign in with Google. Hey, every second saved counts!

More options for setting Team Permissions

When you and your team sign up for Prezly, by default, all team members have the same full access to all the newsrooms, features, and settings across the Prezly account. But you can also limit a team member's access to only specific parts of the account to prevent any unwanted or accidental changes in your content, contacts, or settings.

In our latest update, we've added two more permissions to the list:

• Limit users from being able to add custom sender addresses
• Limit users to send campaigns or pitches in Prezly
  ​

Update your team permissions now. Click here →

🚦This feature is only available for Premium or Enterprise plans. If you wish to activate this, please contact us via the in-app messenger. 

Introducing: Fuzzy search 🔎

So, here's the backstory...

One of Prezly's users was searching for the "Email" column, but we had labeled it as "E-mail(s)" and needless to say, this search implementation didn't work as well there as we thought it would. But hey, trial and error, right? :-)

Taking in this feedback, we decided to improve the way our users find and select their filters with match-highlighting. Give it a try and let us know what you think!

Invoice page

We've added a new responsive feature in your Organization Settings that allows you to click on a link to pay for your invoice. It is split into two, so you can see open or overdue invoices, as well as your previous paid invoices. Check out the new Invoices page in your account →

Copy & paste content into the Story Editor

When pasting content from a webpage, a Google Doc or a Word file, Prezly keeps the text, bullet points, formatting (bold, italics, underline, subscript, or superscript), images and links in place. Same goes for copying content into Campaigns!

Copy + paste from Word docs

When you paste content that is copied from a Word document, all the images, headings, bullet-point lists will stay in place, meaning you won't have to make any formatting adjustments once your content is in the Campaign Composer. More good news: the same goes for Prezly Stories.

Changes to how you mass-select checkboxes

We’ve simplified the way selecting multiple Contacts works. From now on, Prezly will reset the selection to 0 when you navigate to a different filter view or when you enter a new search term, such as a contact's first name.

☑️Learn more about how mass checkbox selection works in Prezly →

How it worked before

Previously, when you selected contacts using the checkbox function, they would remain selected even when you navigated away to a different part of your CRM or changed the view filter. While this seemed helpful at first, we quickly realized that it could be confusing – especially if you have a large contacts database.

So, what does this new update mean?

From today, your selection will be reset whenever you apply a new filter or enter a new search. This means that if you’re performing an action – such as adding Contacts to a Campaign, applying Tags, or exporting Contacts – you’ll need to make sure to complete that action before changing your filter view. This is the same behavior as you’ll find in other everyday tools, such as Gmail, so we hope you’ll find it more straightforward and intuitive to use. 🤩

Copy + paste content from webpages or Google Docs

Now, it is also easier to copy text and images from a webpage and paste it into an Email Campaign or a Pitch. When pasting content from a webpage or a Google Doc, Prezly tries its best to keep the text, formatting (bold, italics, underline, subscript, or superscript), images, and links intact. 

Alternatively, if you and your team have collaborated on a Google Doc and you’d like to get the content into Prezly, you can simply copy text and images from the Google Doc and paste it into the editor.

☝️Note
​This improvement is only available in Campaign and Pitch Editors. We are currently working on getting this ready for the Story Editor.

Drag & drop images and files into Campaigns and Stories!

You can now drag and drop any files into the editor from your computer. When you drag an image file and drop it into the Campaign or Pitch Editor, and Story Editor, the file will show as an actual image. But when you drag other files, like a Word document or a PDF, for example, they will show as attachments.

Our Search input has a new look!

We've updated the search input in Prezly's page header to make it easier to search for your contacts or content! ✨

You can now see how many search results we find divided by sections, and clicking on a search result will bring you straight to the Contact, Story, Campaign, Coverage, or Newsroom. ​ However, clicking on a Contact Note in the search results will not bring you directly to the Contact Note page – this is something we're still working on. 🙂

New features added to 'Step 3: Reviewing Recipients' of the Campaign Composer

We added 'Preview' and 'Export' buttons to Step 3 of our Campaign Composer, where you review your recipients for a final look before you send or schedule your campaign:

'Preview' button

When you hover over a contact in your recipients list, you'll see a little 'Preview' button next to their names. Clicking on 'Preview' will show you what the campaign will look like to your contacts once they've opened the email.

'Export' button

Some of our users mentioned it would be really helpful to be able to export contacts from a campaign before sending it, so we've added an 'Export' button that allows you to export and download contacts straight into an Excel file. ⚡️

Sort your sites by status

This is especially useful for PR agencies that run separate newsrooms for each of their many clients, as well as larger companies that have multiple newsrooms for localization, internal comms, the company blog and more.

The Edit Contact form is now a part of the Contacts sidebar!

When editing a contact's information, you don't need to go back and forth between different tabs anymore. Now, you can easily edit your contacts from within the Contacts Grid or anywhere in Prezly that allows you to open a Contact Preview. Clicking on "Edit Person" opens up the Edit Contact form, helping you save time by editing contacts on the spot.

We also notify you if you have unsaved changes, so you can be sure that you don't lose any newly added contact information!

Sign in to Prezly using SSO

Every second counts! When you need to log in quickly and don't want to risk mistyping your password, you can opt to sign in using SSO. ⚡️

Better email preview

We've improved the email preview for email campaigns and pitches! You can now see the full email in your Campaigns grid without having to leave the page. A time saver!

NEW: Share quotes from stories on Twitter or Facebook

Previously, sharing a quote from a story to social media required the manual "Select" + "Copy" + "Paste" before you could share the post on your profile.

Now, once you've published a story and its 'Visibility' is set to Public, you can select any text and share the text directly to your Twitter or Facebook account as a post.

Learn more about sharing a quote from a story on Twitter or Facebook →

New & Improved Campaign Composer

We decided it was time our campaign composer had a revamp. So, we came up with a newer, better version of our email composer – same functionality, but easier, faster and more up to speed with the times! 🚀

You might not see this in your account yet, as we're rolling this out gradually to ensure we don't miss anything. If you're interested in giving the new campaign composer a little test round, drop us a message and we'll enable it for you.

Read more about the new changes in our campaign composer here →

Choose how many rows you want to see

You can now specify the number of rows per page you want to see in a Prezly listing.

Email from verified email addresses only

From now on you can only send email campaigns and pitches from verified sender addresses. Read about it in our help centre.

Share coverage through email campaigns

Sharing coverage with your contacts by email used to be a painfully tedious task. So, we've made it easier to share more than one coverage item at a time using Email Campaigns or Pitches.

1. Select the items you want to share. You can use the sidebar filters on the left or the filter form above coverage items.
2. Click on Campaign or Pitch. The coverage item(s) is automatically added under the email body.
3. Personalise your email or add some text in the email body above the coverage item.
4. Select recipients and send or schedule your campaign!

This will allow you to use Prezly as a coverage reporting tool for both external or internal stakeholders.

Learn more about sharing coverage with your contacts →

Coverage inside Prezly!

With the new Coverage feature, you can easily upload, manage and report all your media clippings and press coverage from your campaigns.

On top of that, you can also share the buzz around your coverage by adding them to your targeted email campaigns.

The coverage feature is rolling out gradually to all expert clients. Once it's enabled you will see a `Coverage` item in the top of the navigation.

If you are interested in trying this feature earlier, drop us a message.

Share instructions with IT

To ensure that the emails you send from Prezly always show up in your contacts mailboxes it's important to verify your sending domain (documentation). Unfortunately that setup is not that easy if you're not familiar with DNS records and their control panels.

We made it easier to get the IT department to help you. On the sender domain page you will now find a `share instructions` button that enables you to send very specific instructions for anyone helping with the setup.

The email will contain a link to a public instructions page (auto expires after 7 days) that will ​ allow anyone without a Prezly account to set-up the records and run a status check.

After adding the records and clicking the `run status check` the records will turn green and there will be clear instructions that the setup is now complete.

Snapchat, Discord, Twitch & Skype support

As not all social media profiles are useful in any industry the contact overview is hiding those networks by default. Open the column selector to show the social networks you want to see, click the header to order to see all contacts using Snapchat on top.

Use filename as the image name

Use the new buttons in the Prezly image uploader to apply the filename as the image name.

Choose the columns you want to see

We have added a new configuration menu where you can customize which columns you can see and in what order. This is a per-device configuration which will not affect what your colleagues see in Prezly.

Hide columns

Toggle column's visibility with the checkbox. Hide information which you don't need.

Reorder columns

Drag & drop columns to change their order. You decide what's most important.

And it's all mobile-friendly!

Better scrolling in grids

We have rolled out a few changes that we believe will make it easier to find information in the contact, story and campaign overviews.

Scrollbars visible all the time

No need to scroll the entire page to find that horizontal scrollbar at the bottom of the page. ​
​​
​💡 Use your primary (or secondary) mousewheel to move down or right to find extra information.

Frozen columns/rows

For all you Excel fans 🤔 out there: Freeze columns.

From now on when you're scrolled to the right or bottom we will always show the most important information highlighting the record on that row, and which column you're looking at.

Happy scrolling!

Take full control over your Tags 🏷

Adding tags one by one takes more time out of your work day than it should, which is why we’ve come up with a quicker way to manage your tags. From mass tagging and untagging to easily managing tags on a contact level this update will have you saving time and keeping your contacts database more organised.

We worked on a bulk untagging feature. All you have to do is select the contacts you'd like to remove a tag(s) from, then click on the "More" button above the list.

Then, once you've clicked on "Remove Tags," you can specifically choose which tags you would like to remove from your selected contacts.

Tagging just got better

We have deployed an update that makes it easier to update contact tags. First of all we're now showing the tags within the contact listing. Contacts with too many tags will have a shortcut to see all tags in the sidebar.

The tagging component to manage the assigned contact tags got a lot better:

• showing tags already enabled
• quick search/highlighting
• keyboard shortcuts
• easily add new contacts

Give it a try

Quickly resend or duplicate campaign

Want to send a campaign to another contact (previously `resend`) or use the content of this email campaign and send it to another list ?

Click the send to button right top to create a quick pitch or duplicate the email campaign.

Discover what's new 👀

The page you're reading now is part of our new changelog. We have launched a new section that allows everyone using Prezly to discover what has changed within Prezly.

New features, important bug fixes or general improvements will be posted in a timeline that can be accessed from the help section (question mark right top).

You can now search for pitches

You can now search for Contact Pitches in the main search (in the header)!

• clicking a draft pitch will open up a modal to edit the pitch (and send it!)
• clicking a sent pitch will open up a modal to preview the pitch

Easier & better image uploading

Here are the changes

Easy access to documentation + overview of what the upload box can do

• Ordering icons to reorder the images in gallery
• Crop/remove icons to remove individual images from gallery
• Information hint on image galleries for quick access to image organisation panel

Published on Monday, August 12, 2019

More image sizes

There are now 5 image sizes for media galleries instead of 3. We have removed the size slider in favour of explicit buttons:

Easier and improved sorting

We have improved the way data is ordered on overviews and made it easier to spot and change the sorting order.

The recommended sort order does depend on the page and sidebar filters applied.

• Last modified when filtering for drafts
• Scheduled Date when filtering for scheduled campaigns
• Sending Date when filtering for sent campaigns
• Relevance when user filters using search term
• and so on

Ordering can be changed using the dropdown `sort by` on the right or by clicking column headers on the overview.

Campaign stats (in %) and improved report

On the campaign report you will now find a visual overview of the performance of your campaign.

In addition we have replaced the performance columns in contact and campaign grids by % allowing you to find your best or worst performing campaigns. Moving your mouse over a column shows the absolute numbers.

Revamped 'quick campaign' flow

The campaign picker modal has got a brand new look! This feature will help you quickly create a campaign from the contact overview or a campaign report.

The new modal comes with a fresh look, keyboard navigation, autofocus, empty states with links do our documentation, and improved error handling.

You can see this modal when you create a campaign base on selected contacts in contacts grid and on a campaign report.

Check recipients of scheduled/draft campaigns

It is now possible to access campaign report of a scheduled campaign and see recipients.

Shuffle layout in Story galleries

Recently we've had some questions about changing the layout of gallery images in the New Story Editor. It turns out that not many people are aware that the order of uploaded images affects the layout and ordering can be changed in the upload modal.

The more images a gallery has, and more they vary in aspect ratios, the more this feature should be useful ⭐️

Overview of your pitches

Today we have released what we call the `pitches overview`. It is similar to the list of email campaigns but shows all the individual emails you have sent with with contacts in your database.

In that overview you can see all the pitches sent by you and your colleagues and discover who opened, clicked or replied.

Please contact us if you have questions or idea's.

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