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When you and your team sign up for Prezly, by default, all team members have the same full access to all the newsrooms, features, and settings across the Prezly account. But you can also limit a team member's access to only specific parts of the account to prevent any unwanted or accidental changes in your content, contacts, or settings.
In our latest update, we've added two more permissions to the list:
- Limit users from being able to add custom sender addresses
- Limit users to send campaigns or pitches in Prezly
Update your team permissions now. Click here →
🚦This feature is only available for Premium or Enterprise plans. If you wish to activate this, please contact us via the in-app messenger.
So, here's the backstory...
One of Prezly's users was searching for the "Email" column, but we had labeled it as "E-mail(s)" and needless to say, this search implementation didn't work as well there as we thought it would. But hey, trial and error, right? :-)
Taking in this feedback, we decided to improve the way our users find and select their filters with match-highlighting. Give it a try and let us know what you think!
When you paste content that is copied from a Word document, all the images, headings, bullet-point lists will stay in place, meaning you won't have to make any formatting adjustments once your content is in the Campaign Composer. More good news: the same goes for Prezly Stories.
We’ve simplified the way selecting multiple Contacts works. From now on, Prezly will reset the selection to 0 when you navigate to a different filter view or when you enter a new search term, such as a contact's first name.
How it worked before
Previously, when you selected contacts using the checkbox function, they would remain selected even when you navigated away to a different part of your CRM or changed the view filter. While this seemed helpful at first, we quickly realized that it could be confusing – especially if you have a large contacts database.
So, what does this new update mean?
From today, your selection will be reset whenever you apply a new filter or enter a new search. This means that if you’re performing an action – such as adding Contacts to a Campaign, applying Tags, or exporting Contacts – you’ll need to make sure to complete that action before changing your filter view. This is the same behavior as you’ll find in other everyday tools, such as Gmail, so we hope you’ll find it more straightforward and intuitive to use. 🤩
Now, it is also easier to copy text and images from a webpage and paste it into an Email Campaign or a Pitch. When pasting content from a webpage or a Google Doc, Prezly tries its best to keep the text, formatting (bold, italics, underline, subscript, or superscript), images, and links intact.
Alternatively, if you and your team have collaborated on a Google Doc and you’d like to get the content into Prezly, you can simply copy text and images from the Google Doc and paste it into the editor.
☝️Note This improvement is only available in Campaign and Pitch Editors. We are currently working on getting this ready for the Story Editor.
You can now drag and drop any files into the editor from your computer. When you drag an image file and drop it into the Campaign or Pitch Editor, and Story Editor, the file will show as an actual image. But when you drag other files, like a Word document or a PDF, for example, they will show as attachments.
We've updated the search input in Prezly's page header to make it easier to search for your contacts or content! ✨
You can now see how many search results we find divided by sections, and clicking on a search result will bring you straight to the Contact, Story, Campaign, Coverage, or Newsroom. However, clicking on a Contact Note in the search results will not bring you directly to the Contact Note page – this is something we're still working on. 🙂
We added 'Preview' and 'Export' buttons to Step 3 of our Campaign Composer, where you review your recipients for a final look before you send or schedule your campaign:
When you hover over a contact in your recipients list, you'll see a little 'Preview' button next to their names. Clicking on 'Preview' will show you what the campaign will look like to your contacts once they've opened the email.
Some of our users mentioned it would be really helpful to be able to export contacts from a campaign before sending it, so we've added an 'Export' button that allows you to export and download contacts straight into an Excel file. ⚡️
This is especially useful for PR agencies that run separate newsrooms for each of their many clients, as well as larger companies that have multiple newsrooms for localization, internal comms, the company blog and more.
When editing a contact's information, you don't need to go back and forth between different tabs anymore. Now, you can easily edit your contacts from within the Contacts Grid or anywhere in Prezly that allows you to open a Contact Preview. Clicking on "Edit Person" opens up the Edit Contact form, helping you save time by editing contacts on the spot.
We also notify you if you have unsaved changes, so you can be sure that you don't lose any newly added contact information!
Every second counts! When you need to log in quickly and don't want to risk mistyping your password, you can opt to sign in using SSO. ⚡️
We've improved the email preview for email campaigns and pitches! You can now see the full email in your Campaigns grid without having to leave the page. A time saver!
Previously, sharing a quote from a story to social media required the manual "Select" + "Copy" + "Paste" before you could share the post on your profile.
Now, once you've published a story and its 'Visibility' is set to Public, you can select any text and share the text directly to your Twitter or Facebook account as a post.
We decided it was time our campaign composer had a revamp. So, we came up with a newer, better version of our email composer – same functionality, but easier, faster and more up to speed with the times! 🚀
You might not see this in your account yet, as we're rolling this out gradually to ensure we don't miss anything. If you're interested in giving the new campaign composer a little test round, drop us a message and we'll enable it for you.
You can now specify the number of rows per page you want to see in a Prezly listing.
Sharing coverage with your contacts by email used to be a painfully tedious task. So, we've made it easier to share more than one coverage item at a time using Email Campaigns or Pitches.
- Select the items you want to share. You can use the sidebar filters on the left or the filter form above coverage items.
- Click on Campaign or Pitch. The coverage item(s) is automatically added under the email body.
- Personalise your email or add some text in the email body above the coverage item.
- Select recipients and send or schedule your campaign!
This will allow you to use Prezly as a coverage reporting tool for both external or internal stakeholders.
With the new Coverage feature, you can easily upload, manage and report all your media clippings and press coverage from your campaigns.
On top of that, you can also share the buzz around your coverage by adding them to your targeted email campaigns.
The coverage feature is rolling out gradually to all expert clients. Once it's enabled you will see a `Coverage` item in the top of the navigation.
If you are interested in trying this feature earlier, drop us a message.
To ensure that the emails you send from Prezly always show up in your contacts mailboxes it's important to verify your sending domain (documentation). Unfortunately that setup is not that easy if you're not familiar with DNS records and their control panels.
We made it easier to get the IT department to help you. On the sender domain page you will now find a `share instructions` button that enables you to send very specific instructions for anyone helping with the setup.
The email will contain a link to a public instructions page (auto expires after 7 days) that will allow anyone without a Prezly account to set-up the records and run a status check.
After adding the records and clicking the `run status check` the records will turn green and there will be clear instructions that the setup is now complete.
Use the new buttons in the Prezly image uploader to apply the filename as the image name.
We have added a new configuration menu where you can customize which columns you can see and in what order. This is a per-device configuration which will not affect what your colleagues see in Prezly.
Toggle column's visibility with the checkbox. Hide information which you don't need.
Drag & drop columns to change their order. You decide what's most important.
And it's all mobile-friendly!
We have rolled out a few changes that we believe will make it easier to find information in the contact, story and campaign overviews.
No need to scroll the entire page to find that horizontal scrollbar at the bottom of the page. 💡 Use your primary (or secondary) mousewheel to move down or right to find extra information.
For all you Excel fans 🤔 out there: Freeze columns.
From now on when you're scrolled to the right or bottom we will always show the most important information highlighting the record on that row, and which column you're looking at.
Adding tags one by one takes more time out of your work day than it should, which is why we’ve come up with a quicker way to manage your tags. From mass tagging and untagging to easily managing tags on a contact level this update will have you saving time and keeping your contacts database more organised.
We worked on a bulk untagging feature. All you have to do is select the contacts you'd like to remove a tag(s) from, then click on the "More" button above the list.
Then, once you've clicked on "Remove Tags," you can specifically choose which tags you would like to remove from your selected contacts.
We have deployed an update that makes it easier to update contact tags. First of all we're now showing the tags within the contact listing. Contacts with too many tags will have a shortcut to see all tags in the sidebar.
The tagging component to manage the assigned contact tags got a lot better:
- showing tags already enabled
- quick search/highlighting
- keyboard shortcuts
- easily add new contacts
Give it a try
Want to send a campaign to another contact (previously `resend`) or use the content of this email campaign and send it to another list ?
Click the send to button right top to create a quick pitch or duplicate the email campaign.
The page you're reading now is part of our new changelog. We have launched a new section that allows everyone using Prezly to discover what has changed within Prezly.
New features, important bug fixes or general improvements will be posted in a timeline that can be accessed from the help section (question mark right top).
You can now search for Contact Pitches in the main search (in the header)!
- clicking a draft pitch will open up a modal to edit the pitch (and send it!)
- clicking a sent pitch will open up a modal to preview the pitch
Here are the changes
Easy access to documentation + overview of what the upload box can do
- Ordering icons to reorder the images in gallery
- Crop/remove icons to remove individual images from gallery
- Information hint on image galleries for quick access to image organisation panel
There are now 5 image sizes for media galleries instead of 3. We have removed the size slider in favour of explicit buttons:
We have improved the way data is ordered on overviews and made it easier to spot and change the sorting order.
The recommended sort order does depend on the page and sidebar filters applied.
- Last modified when filtering for drafts
- Scheduled Date when filtering for scheduled campaigns
- Sending Date when filtering for sent campaigns
- Relevance when user filters using search term
- and so on
Ordering can be changed using the dropdown `sort by` on the right or by clicking column headers on the overview.
On the campaign report you will now find a visual overview of the performance of your campaign.
In addition we have replaced the performance columns in contact and campaign grids by % allowing you to find your best or worst performing campaigns. Moving your mouse over a column shows the absolute numbers.
The campaign picker modal has got a brand new look! This feature will help you quickly create a campaign from the contact overview or a campaign report.
The new modal comes with a fresh look, keyboard navigation, autofocus, empty states with links do our documentation, and improved error handling.
You can see this modal when you create a campaign base on selected contacts in contacts grid and on a campaign report.
It is now possible to access campaign report of a scheduled campaign and see recipients.
Recently we've had some questions about changing the layout of gallery images in the New Story Editor. It turns out that not many people are aware that the order of uploaded images affects the layout and ordering can be changed in the upload modal.
The more images a gallery has, and more they vary in aspect ratios, the more this feature should be useful ⭐️
Today we have released what we call the `pitches overview`. It is similar to the list of email campaigns but shows all the individual emails you have sent with with contacts in your database.
In that overview you can see all the pitches sent by you and your colleagues and discover who opened, clicked or replied.
Please contact us if you have questions or idea's.